Office of Finance and Administration

The Office of Finance and Administration oversees all activities related to finance, compliance, and Dean’s Office administration, serving the dean and the School’s three department chairs.

The office is managed by the associate dean of finance and administration, who reports to the dean.

It is part of the Dean’s Office.

Responsibilities include

Finance

Ensuring efficient central administration and allocation of financial resources
Developing detailed budgets, tracking, and reporting on financial status
Forecasting financial futures and planning for alternate financial directions as needed
Communicating accurate and timely financial information at the levels of the School, the Dean’s Office, and the departments
Working with other campus units to improve campus financial systems

Compliance and purchasing

Promoting Schoolwide awareness of the policies and procedures of the University of California Office of the President, the UCSF Controller’s Office, and the School of Pharmacy Dean’s Office
Providing guidance and training in compliance issues to School faculty and staff members
Maintaining internal controls such as statistical data for audit and compliance review, space management, and equipment inventory management
Providing centralized materiel management for the Dean’s Office
Interpreting and implementing policy using purchasing guidelines

Administration

Establishing and ensuring effective and efficient administrative procedures for the Dean’s Office
Providing administrative support to the dean and the vice dean, associate dean of academic affairs, associate dean of finance and administration, and associate dean of planning and communications
Providing administrative support to the Dean’s Leadership Group
Coordinating the School’s work with central campus human resources service centers, pre-award service centers
Representing the School on campus committees dealing with finance, research, information technology, and space
Ensuring best use, best practices, maintenance, and upgrade of administrative information technologies
Ensuring effective implementation of special events and programs
Supporting staff engagement
Managing School space

Expertise includes

All areas of finance and budgeting
Applicable laws, policies, regulations
Purchasing and facilities maintenance and upgrades
General administration
Project prioritization, coordination, planning, and analysis
Executive scheduling and meeting preparation, presentation and report development, and communications
Information technology management and support
Constituent relations