Office of Finance and Administration

The Office of Finance and Administration oversees all activities related to finance, compliance, and Dean’s Office administration, serving the dean and the School’s three department chairs.

The office is managed by the associate dean of finance and administration, who reports to the dean.

It is part of the Dean’s Office.

Responsibilities include

Finance

• Ensuring efficient central administration and allocation of financial resources
• Developing detailed budgets, tracking, and reporting on financial status
• Forecasting financial futures and planning for alternate financial directions as needed
• Communicating accurate and timely financial information at the levels of the School, the Dean’s Office, and the departments
• Working with other campus units to improve campus financial systems

Compliance and purchasing

• Promoting Schoolwide awareness of the policies and procedures of the University of California Office of the President, the UCSF Controller’s Office, and the School of Pharmacy Dean’s Office
• Providing guidance and training in compliance issues to School faculty and staff members
• Maintaining internal controls such as statistical data for audit and compliance review, space management, and equipment inventory management
• Providing centralized materiel management for the Dean’s Office
• Interpreting and implementing policy using purchasing guidelines

Administration

• Establishing and ensuring effective and efficient administrative procedures for the Dean’s Office
• Providing administrative support to the dean and the vice dean, associate dean of academic affairs, associate dean of finance and administration, and associate dean of planning and communications
• Providing administrative support to the Dean’s Leadership Group
• Coordinating the School’s work with central campus human resources service centers, pre-award service centers
• Representing the School on campus committees dealing with finance, research, information technology, and space
• Ensuring best use, best practices, maintenance, and upgrade of administrative information technologies
• Ensuring effective implementation of special events and programs
• Supporting staff engagement
• Managing School space

Expertise includes

• All areas of finance and budgeting
• Applicable laws, policies, regulations
• Purchasing and facilities maintenance and upgrades
• General administration
• Project prioritization, coordination, planning, and analysis
• Executive scheduling and meeting preparation, presentation and report development, and communications
• Information technology management and support
• Constituent relations

Organization chart

Other versions

• Org chart: February 2018
• Accessible Org Chart: Office of Finance and Administration