UCSF School of Pharmacy

Foreign Course Work As Part of EAP

If you have taken course work outside of the United States which was part of a formal Education Abroad Program (EAP) offered through a United States institution, then that course work is included on your transcripts already; you do not need to request additional transcripts from the foreign institution.

Foreign Course Work Not Part of EAP

If you enrolled at an institution outside the United States (except for Canadian schools where English was the language of instruction), and if this course work was not part of an Education Abroad Program, see Foreign Academic Records for instructions on what must be submitted to UCSF.

Outside Evaluations

We accept outside evaluations of foreign course work. See Outside Evaluations.

Reapplicants

If you're a reapplicant (or if you're not sure of your status), see Information for Reapplicants for special instructions concerning your transcripts.

Frequently Asked Questions About Transcripts

1. What is a degree conferral transcript?
   A degree conferral transcript is a copy of your transcript through the final term in which you enrolled that posts all of the following:

   • grades for that term
   • the degree you earned (BS, MS, etc.)
   • the major in which your degree was earned (e.g., Biological Sciences, Art History), and
   • the date the degree was awarded.

   A transcript that does not satisfy all of these is not a degree conferral transcript.

2. Why can't I wait until my degree is posted before sending you the final copy of my transcript?
   Grades are normally posted to transcripts within 3 weeks after the end of an academic term. However, it takes much longer for the degree you earned to be posted on your transcript -- at some schools this delay can be as long as 3 months. Since these grades are used as part of our evaluation of your application, it is important that you submit copies of your transcripts as soon as grades are posted.
3. I already sent you a transcript with grades from my last term. Why do you need another copy with my degree posted if a degree is not required to apply?
   A degree conferral transcript is the only document the University will accept as verification that a degree was earned, and the fact that you earned a degree is still something considered during our evaluation process.
   
4. I graduated 3 months ago, but according to your office I do not have a degree. Why do you say this?
   Our policies allow us to consider that a degree was earned only if the degree and the date it was awarded are posted on your transcript. The transcript you submitted probably shows only the grades for your last term, and it does not post your degree. To resolve this problem, contact the registrar's office for your school to request that a degree conferral transcript be sent to our office.
5. The registrar from my school gave me a statement that verifies I have completed all the requirements for my degree. Can I submit this statement instead of waiting for the degree conferral transcript to become available?
   No, completing the requirements for a degree and being awarded a degree are not the same thing. The only document we can accept is a degree conferral transcript.
6. I graduated this winter but my transcript won't be ready this May like you request. What do I do?
   Your degree may not be posted, but your grades for a winter term should be posted by this time. If you submit a copy of your transcript with grades you will meet the deadline. The deadline for a degree conferral transcript is later. If your school tells you that the transcript will not be ready by our deadline, ask your school to send us a letter verifying the date that degrees for that term will be posted to transcripts. This is the only way to extend the deadline.
7. When I was first applying I thought I would be earning a degree. My situation has changed and I will not be able to finish my degree when I said I would. This means I don't have a degree conferral transcript to give you. Will you will withdraw the offer of admission I received?
   Not necessarily, but as indicated on Form E of the supplemental application, you are required to notify us whenever there is change in your reported degree status. If this happens, be sure to also provide an explanation of why you will no longer be earning the degree. Your file will be reviewed again with this information taken into consideration, but it is not automatically considered a negative factor. However, failure to report a change in your degree status, whatever the reason for the change, is misrepresentation and will negatively affect your evaluation. Don't delay reporting this change -- tell us about it immediately.
8. I found a grading error on my copy of my transcript and am trying to get it corrected. Can I wait until the correction is made before I submit my transcript?
   No. All transcripts must be submitted by the posted deadlines. You may notify us by e-mail about the error and your attempts to correct it, but you must still meet the deadline or you will jeopardize the status of your application. After the correction has been made, request that a new copy of the transcript be sent.
9. Do I have to submit transcripts for college courses I took while I was in high school?
   Yes. You must submit official copies of transcripts for all college level course work.

Go To: Step 2: The Application