Directory Information

This page describes and defines what the UCSF School of Pharmacy designates as directory information, as required by the United States Family Educational Rights and Privacy Act. (See Privacy of Student Records (FERPA)).

Written Consent Required in Most Cases

In most cases, FERPA requires that we obtain your written consent prior to the disclosure of personally identifiable information from your education records.

No Consent Required in Some Cases

However, in certain cases, we may disclose the following types of directory information without written consent, unless you have advised us otherwise as outlined below.

What is directory information?

Directory information is "information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed." (See FERPA, Section 99.3 for details.)

What does the School consider to be directory information?

The UCSF School of Pharmacy designates the following student information as directory information:

Category	Type of Information	Example
Name	legal first, middle, and last name	Kelly Chris Nguyen
Name	preferred first name	Kel
Contact Information	mailing address	5555 Parnassus Avenue San Francisco CA 94143-5555
	UCSF e-mail address	kellycnguyen@ucsf.edu
	telephone number	415-555-5555
Other Information	headshot photo
	dates of attendance	Fall 2005 to Spring 2009
	year of graduation	2009
	pathway selection	Pharmaceutical Care
	class and section information	(See Academic Administration below.)
	APPE site location	Los Angeles / Orange County
	degrees, honors, and awards received	PharmD/PhD degree, Bowl of Hygeia Award
	participation in curricular and extracurricular activities	Women's Health Organization project coordinator, Kappa Psi president
	fields of interest, other interests	hair styling

How is my directory information used?

The School and University use directory information in a variety of ways. For example:

Directory Listings	We distribute directory listings of students to faculty, staff, and students.
Academic Administration	We distribute listings of students in classes, class sections, pathways, and APPEs to faculty, staff, and students.
News	We publically distribute news describing recognition students receive for degrees, honors, and awards.
Photos	We take or gather photos of students and distribute them to faculty, staff, and students. On occasion, we publically distribute photos associated with recognition students receive for degrees, honors, and awards.
Activities	We publically distribute information about who participates in School- and University-related activities (curricular or extracurricular).
Graduation	We list names in graduation programs, which are available to guests at graduation.
Yearbooks	Your class might choose to create a yearbook, which is available to faculty, staff, and students.

We recognize your need for privacy, and we balance that in good faith with our desire to distribute directory information in compliance with the law.

Example: Telephone Numbers

Although we designate telephone numbers as directory information, we distribute them only to people or organizations affiliated with the University as necessary to further your academic career and to simplify communication. If someone not affiliated with the University requests your telephone number (or other directory information), we do not supply it.

Directory information is not freely made available to the public, but it is so designated above because we distribute it to others within the University, and we are legally obligated to provide notice of that.

May I keep my directory information private?

Yes. You must notify us in writing. PharmD students: Contact the Office of Student & Curricular Affairs. Other School of Pharmacy students: Contact your program administrator.

More Information

See FERPA General Guidance for Students or the full text of the act at Family Educational Rights and Privacy Act (FERPA).

Go To: Privacy of Student Records (FERPA)



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